AI Voice Agents for Event Planning Companies

The agent's workflow

1. 1

   Inbound consultation intake — event type, date, guest count, budget

2. 2

   Books discovery call with the right planner

3. 3

   Outbound vendor confirmation calls

4. 4

   Guest RSVP collection and dietary intake

5. 5

   Day-of timeline confirmation rounds

6. 6

   Syncs to HoneyBook, Aisle Planner, 17hats, Dubsado

7. 7

   Post-event review and referral outreach

Common problems we hear from event planning companies

• •Vendor coordination eats planner evenings
• •Guest RSVPs require manual chase
• •Day-of confirmations stress the team
• •Discovery calls full of mismatched leads
• •Reviews and referrals rarely asked for

Sample call script

What's included